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Meeting Minutes

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BACLIFF MUNICIPAL UTILITY DISTRICT (Oct. Minutes at Bottom)
Meeting Minutes
November 13, 2017
Opening:
The regular meeting of the Bacliff Municipal Utility District was called to order at 6:02pm on November 13, 2017 at the Districts regular meeting place at the District Office, 4302 12th Street, Bacliff, Texas by President Brad Bingham.

Board Members:

Present: Brad Bingham, Dale Patterson, Don Rodgers,
Victor Medina, Tony Poynor

Also present were: James Wistinghausen, General Manager, Yvonne Manis, Office Manager,Steve Don Carlos, Districts Attorney, Ron Bavarian, Districts Engineer

Guest Present:
John Wade, Charles Weller, Dennis Decker

Call Meeting to order

The meeting was called to order and everyone stood for the Pledge to the Flag

Approval of Minutes of the October 16, 2017 Meeting

A motion was made by Tony Poynor to approve the Minutes of the October 16, 2017 meeting seconded by Don Rodgers. Motion carried unanimously.

Approval of Financial Reports

A motion was made by Victor Medina to approve the Financial Reports and Bills paid of the previous month seconded by Tony Poynor. Motion carried unanimously.

Public Comment

John Wade asked if there had been any progress on the new LED streetlights. Yvonne Manis stated it had been delayed due to the hurricane. She spoke to the man in charge, he said they would be starting the job as soon as they have completed one other town ahead of us. His next question was regarding our older employees and their knowledge. Then he questioned James regarding the old property on 10th Street. James stated we will be using it for storage for the Districts supplies for jobs. John said he wanted the Board to know the Community is happy with Decker Trash service.

Open Proposals for solid waste collection and deliver to Board for review

Proposals were opened, there were two turned in, one from Decker Disposal All and Ameriwaste Inc. A copy was given to each Board Member for review and consideration.

Authorization to Maintain TCDRS Plan and Deposit Provisions for 2018 with extra payment

A motion was made by Dale Patterson for Authorization to Maintain TCDRS Plan and Deposit Provisions for 2018 with extra payment, seconded by Tony Poynor. Motion carried unanimously.

Bond Construction Payment #20 to R & B Group, Inc., for New 1.0MG Ground Storage Tank & Water Plant Improvements.

A motion was made by Dale Patterson to postpone payment with a deadline of December 31, 2017 for work completion for the Bond Construction Payment #20 to R & B Group, Inc., for New 1.0MG Ground Storage Tank & Water Plant Improvements, seconded by Don Rodgers. Motion carried unanimously.

Engineers Report

Engineer Ron reported on the construction, we are still not at the point to recommend payment. They have been working on some of the items, aerial photos have been taken and are on file. There is discussion on days requested and the days that they are passed their deadline. This is costing the District extra and the project is still not complete. We are still negotiating with them.

Water and Sewer Report

James presented his Water and Sewer report to the board. One violation He talked about the District working with FEMA and the insurance company regarding the damage from Harvey.

New and Old Business

The Board Members stated they would like a new clock in the Board room.
Tony Poynor talked about some of the write-ups on Next Door, an email chat site, about high water usages. It is hard to be able to help people unless they come into the office. We read a month behind and a lot of people were helping people during the storm and doing a lot of cleaning up and not realizing how much water you can use when you are not paying attention and your mind is on other things. We read the meters every month if your water comes up on our high read list we send someone out to reread your meter and if they see a problem they try and talk to someone, if not they will leave a door hanger to contact the office.

Recess into Executive Session

The Board went into recess at 6:44pm and after they came out at 7:30pm a motion was made by Victor Medina to move back in to the meeting and seconded by Don Rodgers. Motion carried unanimously.

Bonuses

A motion was made by Dale Patterson to approve a bonus for employees seconded by Victor Medina Motion carried unanimously.

Adjournment:

Meeting was adjourned at 6:45 P.M. by Victor Medina, seconded by Don Rodgers. Motion carried unanimously.

Approved by: Brad Bingham, President



BACLIFF MUNICIPAL UTILITY DISTRICT
2 of 2 Meeting Minutes
October 16, 2017


Opening:
The Open Meeting of the Bacliff Municipal Utility District was called to order at 6:02 p.m. on October 16, 2017 at the Bacliff Municipal Utility District at, 4302 12th Street, Bacliff, Texas by Vice President Dale Patterson.

Present:
Board Members present: Dale Patterson, Victor Medina, Don Rodgers, Tony Poynor
Board Members absent: Brad Bingham

Also present were James Wistinghausen, General Manager, Yvonne Manis, Office Manager, Steve Don Carlos, Districts Attorney, Ron Bavarian Districts Engineer

Guest Present: John Wade, Dennis Decker

Call Meeting to order

The meeting was called to order and everyone stood for the Pledge to the Flag

Approval of Minutes of the September 11, 2017 Meeting

A motion was made by Victor Medina to approve the Minutes of the September 11, 2017 meeting seconded by Don Rodgers. Motion carried unanimously.

Approval of Minutes of the September 14, 2017 Open Meeting

A motion was made by Tony Poynor to approve the Minutes of the September 14, 2017 Open meeting seconded by Victor Medina. Motion carried unanimously.

Approval of Financial Reports

A motion was made by Victor Medina to approve the Financial Reports and Bills paid of the previous month with corrections seconded by Don Rodgers. Motion carried unanimously.

Authorize Legal Action against Superior Signs

Steve discussed he had not heard from the owner regarding the letter he sent him. They have not met their deadlines. The sign has been out of service more than it has worked. Steve recommended lawyer McLeod Alexander to represent us. A motion was made by Tony Poynor to authorize legal action against Superior Signs seconded by Don Rodgers. Motion carried unanimously.

Public Comment

John Wade asked if the District has a disaster plan. James Wistinghausen stated in the District there is lot of different kinds of disasters and we try to plan for them, but there is always one that is worse or different and you may not know how to plan. His next question was regarding trash cleanup, he wanted to know why the District did not take up a contract with a trash company after the hurricane and pay them. James stated the County has always taken care of this matter, the Districts job is to take care of the water and sewer systems for the community. The District helped with water bills by not charging any late fees or cutoff fee last month, to give everyone more time to pay their bill.

Trash Collection Contract and Bidding

A motion was made by Don Rodgers to approve the Start of the Bidding for the Trash Contract. Start new contract for service February 1, 2018, seconded by Tony Poynor, Motion carried unanimously.


Bond Construction Payment #20 to R & B Group, Inc., for New 1.0MG Ground Storage Tank & Water Plant Improvements.

A motion was made by Victor Medina to hold payment until work is complete for the Bond Construction Payment #20 to R & B Group, Inc., for New 1.0MG Ground Storage Tank & Water Plant Improvements, seconded by Don Rodgers. Motion carried unanimously.

Engineers Report

Engineer Ron reported on the construction, we are not at the point to recommend payment. They have been working on some of the items but progress is still on hold due to paperwork incomplete. He gave James the paperwork on the Phase 18 project, he said the cost of labor and materials are up at this time due to the hurricane and suggested we hold off until next year for this project.

Water and Sewer Report

James presented his Water and Sewer report to the board. One violation

New and Old Business

There was talk of possible Directors election on the ballet in May of next year. If this takes place we are considering including M & O Taxes on the ballet, to be voted on to help the District with increased cost from Gulf Coast Water Authority and other expenses to keep from increasing the water bill.

Adjournment:

Meeting was adjourned at 6:46 P.M. by Victor Medina, seconded by Don Rodgers. Motion carried unanimously.

Approved by: Dale Patterson, Vice President